Campus Security Authorities

What You Need to Know

What is the Clery Act?

• The law was enacted in memory of Jeanne Clery who was raped and murdered in her dorm room at Lehigh University in 1986.
• The Clery Act requires that colleges and universities report crime statistics to employees and current and prospective students.
• The act is intended to provide students and their families, as higher education consumers, with accurate, complete and timely information about safety on campus so they can make informed decisions.

Requirements for Colleges and Universities

• Must publish:
  • An annual security report regarding safety and security measures and policies.
  • Statistics regarding crime occurring on or near the campus’s premises to employees and current and prospective students.
• Must disclose certain timely warnings and annual information about campus crime and security policies.
• The Campus Police must maintain a public log of crimes reported to them.

Campus Security Authorities

At CT State Manchester, the Campus Security Authorities are:

• A member of the Campus Police or a campus security department of an institution.
• Any individual or individuals who have responsibility for campus security but who do not constitute the Campus Police or a campus security department (e.g., an individual who is responsible for monitoring the entrance into institutional property.)
• Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
• An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. (An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

At CT State Manchester, the Campus Security Authorities are:

Non-Compliance with the Clery Act

• Non-compliance can have a negative impact on the college’s ability to maintain financial aid.
• Violators can be “fined” per incident by the U.S. Department of Education for a substantial misrepresentation of :
  • The number of crimes
  • Location
  • Nature of the crimes required to be reported

Recent Amendments

• Requires colleges and universities to compile and publish crime statistics regarding their campuses.
• Defines certain responsibilities for “Campus Security Authorities” (CSAs).
• Requires annual training for CSAs.

Annual Security Report

The college’s annual campus security report is  updated and made available to employees, students, prospective students and the general public by October 1 each year.

Annual Security Report Inclusions

• Crime statistics for the three previous calendar years for the college and other required locations.
• Information about where to find detailed descriptions of security-related policies.
• Information about Title IX including, but not limited to, prevention programs and victims resources.

What Does the Clery Act Have to Do With You?

• Many crimes, especially sexual assaults, are often NOT reported to the police.
• The college is required to gather and publish crime data from multiple sources.
  • This ensures that students and other members of the College community know about potential dangers on campus
• Data must be collected from a wide variety of “Campus Security Authorities” or CSAs

Campus Security Authorities

• CSAs are defined as college employees whose functions involve significant contact with students and those individuals with significant responsibility for student and campus activities.
• All employees and students, without exception, are required to report any crimes that are reported to them by anyone (i.e. student, staff, visitor, vendor, etc.)
• Victims or other individuals reporting crimes may remain anonymous, but the incident must be reported.
• Victims or other individuals reporting crimes should be encouraged to report the incidents to the police.  If they choose not to do so, the CSA must report it.

You’re a CSA – What Do You Have to Do?

• Step 1 – Get the facts about the possible crime that occurred on or near the College premises using the “Fact Gathering Checklist.”
• Step 2 – Record the facts as completely and accurately as possible.
• Step 3 – Report the facts to Campus Police

For emergencies, contact Campus Police immediately by dialing 23111 or 911 from any campus phone or 911 from non-campus phones.

Step 1 – Get the Facts

Just get the facts, record the facts, and report the facts.  Experts will do the analysis.

Fact Gathering Checklist

• When did the incident occur (date and time)?
• Date the incident was reported to you.
• Where the incident occurred (be as specific as possible).
• Who as involved in the incident?
• What happened?

If a crime is in progress call the CT State Manchester Police immediately.

Step 2 – Record the Facts

• Record specific, detailed information as accurately and completely as possible.  Such documentation should be devoid of jargon.
  • Facts (i.e., when occurred, when reported, where, what, who)
  • Has the incident been reported to the police or another source at the college?
  • Has the victim sought or is the victim in need of assistance or services?
  • If the victim wishes to remain anonymous, you still need to submit a report.  Do not entify the victim.

Dos and Don’ts of Recording the Facts

Step 3 – Report the Facts

• Complete the online CSA Report provided by the college each September.
• Answer questions on the form as accurately and completely as possible.
• Submit the form to the CT State Manchester Police Department.

Required Crime Reporting Locations

• On campus property
• Non-campus building or property owned or controlled by the campus
• On public property (within the campus, or immediately adjacent to and accessible from the campus)

A Crime Must Be Reported if it Occurred:

On campus property

• Any building or property owned or controlled by the college within the same reasonably contiguous geographic area and used by the college in direct support of, or in a manner related to, the college’s education purposes (i.e. any classroom or other building on campus)
• Any building or property, that is within or reasonably contiguous to the college, that is owned by the college but controlled by another person, is frequently used by students, and supports institutional purposes.

Non-campus building or property

• Any building or property owned or controlled by the college that is used in direct support of, or in relation to, the college’s educational purposes, is frequently used by the students, and is not within the same reasonably contiguous geographic area of the College.

On public property

• All public property, including thoroughfares, streets, sidewalks, alleys and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus  (i.e. public property around campus)

Report All Crimes or Potential Crimes

Examples of crimes include but are not limited to:

Definition of Title IX

• Title IX federal regulatory requirements provide that “no person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”
• ¨Sexual harassment is a form of sex “discrimination” prohibited under Title IX.
• Protects students from sexual harassment by any school employee, another student or a non-employee third party.

Definitions

Aggravated Assault

Unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury.

This type of assault is usually accompanied by the use of a weapon or by means likely to produce death or great bodily harm.

Robbery

Defined as the taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Burglary

The unlawful entry of a structure to commit a felony or theft. Structure is defined as having 4 walls, a roof, and a door. (i.e.  a locked office)

Arson

Defined as any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling, house, public building, motor vehicle or aircraft, personal property of another, etc.

Forcible Sex Offenses

Any sexual act directed against another person

• Forcibly and/or against that person’s will;
• Or not forcibly against the person’s will where the victim is incapable of giving consent.
• Includes sexual assault with an object or forcible fondling.

Hate Crimes

Any crimes that manifest evidence that the victim was intentionally selected because of the victim’s actual or perceived:

• Race
• Gender
• Religion
• Sexual orientation
• Ethnicity or disability
• National origin
• Gender identity

A hate crime is a criminal offense committed against a person or property which is motivated, in whole or in part, by the offender’s bias (bias is a preformed negative opinion or attitude toward a group of persons based on their race, gender religion, disability, sexual orientation, or ethnicity/national origin).

Hate crimes include (but are not limited to):

When in Doubt, Report It

Title IX Resources

Victims resources

• Connecticut’s Office of Victim Services – 1-800-822-8428
• Domestic violence advocacy, emergency shelter,  counseling and other services – 1-888-774-2900
• Sexual assault counseling and advocacy – 1-888-999-5545
• (En Español) – 1-888-568-8332

For Title IX related complaints and additional resources :

Remember – You’re a CSA, What Do You Have to Do?

• Step 1 – Get the facts about the possible crime that occurred on or near the college premises.
• Step 2 – Record the facts as completely and accurately as possible.
• Step 3 – Report the facts to Campus Police

For emergencies, contact CT State Manchester Police immediately by dialing 23111 or 911 from any campus phone or 911 from non-campus phones.